Another hire is a luxury.
The average wage has passed CZK 50,282, and with employer contributions a specialist costs you around CZK 94,000 a month, if you can find one at all.
108 AI colleagues · 12 fields
The work you don't have people for. Done.
AI colleagues carry it from start to finish. Before they start, they show you exactly what they will do. You say yes, edit it, or reject it.
Start free
See how they workFree, no card.
1The request
Inbound enquiry → qualified reply
Arrived by e-mail
“We're a 40-person logistics company and we need this running by the end of the quarter.”
2The steps — yours to change
The plan for this request
Approved by you- 1Anika Sethi · Inbound lead qualifier
- 2Ruta Kazlauskaite · ICP and prospect research
- 3Valentina Aguilar · Proposal and quote writer
Reorder it, rewrite a step, reassign it — or turn it down. Nothing runs until you say so.
3The finished work
qualification.md
Fit and intent, with a reason code
Prepared by Anika Sethi
company-brief.pdf
One page on the customer and why we fit
Prepared by Ruta Kazlauskaite
proposal-v1.pdf
Scope, options and a dated next step
Prepared by Valentina Aguilar
Three files in the process, plus an e-mail with the link.
- Nothing starts without your yes
- You see every step before it happens
- Correct once and the next request follows it
Sound familiar?
The work grows faster than the team
Routine work occupies your best people.
Briefs, procedures, reports and triage are done by the very people you need on the work nobody can do for them.
Answers take days.
A request sits in the queue until someone gets to it. Meanwhile the customer buys elsewhere.
Czech companies already use generative AI: 13% of them, against an EU average of 9%. The question is not whether, but how. And who to trust. Český statistický úřad, 2025
Before and after
The difference shows on your first request
How it goes today
- An enquiry lands in the inbox and waits for someone to have time.
- Somebody retypes it into a spreadsheet and chases the inputs.
- The answer gets pieced together in the evenings, between other work.
- Three days later the quote goes out, if the customer is still waiting.
With AI colleagues
- The enquiry arrives by email, or you send it yourself.
- The colleagues show you what they will do with it. You say yes.
- Finished files land in the process: the quote input, a summary, a qualification.
- You write a correction once. The next request already follows it.
How it works
From request to finished files, the same way every time
SmartStaff is a team of AI colleagues who do the work you don't have people for: from the request to the finished files. And before they start, they show you exactly what they will do.
Start free
Create a process, send it a first request and read what the colleagues propose.
- 1
A request arrives
By email to the process's address, from a form on your site, or typed straight into the app. Each channel can be switched off on its own.
What you get: Work starts without anyone opening the app.
- POST /api/triggers/…
- process@inbound
- in the app
- 2
The colleagues show what they will do
Twelve steps at most. On each one you see who does it and the sentence from your request it answers.
What you get: You read what will happen before it happens.
- up to 12 steps
- an owner per step
- a quote per step
- 3
You say yes, edit, or reject
Everything stops here and waits for you. Reorder the steps, rewrite them, or reject them with a reason. Nothing happens without your yes. Automation is a conscious switch, and even then a confidence threshold guards it.
What you get: Nothing you have not seen ever runs.
- AWAITING_APPROVAL
- edit, then approve
- auto-approve is opt-in
Waiting for approvalInbound enquiry → qualified reply
Arrived by e-mail · 09:14
- 1
Score the enquiry against the ICP and route it
Anika Sethi · Inbound lead qualifier
From your request
“We're a 40-person logistics company and we need this running by the end of the quarter.”
- 2
Write a one-page brief on the company
Ruta Kazlauskaite · ICP and prospect research
From the process instructions
“Every reply names the customer's industry, their size, and why we are a fit.”
- 3
Draft the reply with scope, options and a dated next step
Valentina Aguilar · Proposal and quote writer
From your request
“…we need this running by the end of the quarter.”
An illustration of the screen where the work stops and waits for you. The three names belong to catalogue colleagues, and the app draws their marks exactly like this. - 4
The colleagues do the work
You watch it live, finished files land in the process, and an email brings the link. Spending has a ceiling.
What you get: The result is a file, not an answer in a window.
- live event stream
- files in the process
- e-mail with a link
- 5
Your correction holds next time
Write it once and the colleagues follow it on every request after that. No rewriting instructions.
What you get: The team gets better with every correction.
- scope: process
- scope: team
- scope: agent
What lands in your process
The result is a file you can send on
Every request ends in files: a cash-flow forecast, a procedure, a brief, a ranked list of fixes. Here are six examples, each quoting a task from the catalogue entry of the colleague who would do it.
A 13-week cash forecast
“Build a 13-week cash forecast from my bank balance, AR ageing and payroll calendar, and tell me the tightest week.”
Birgitte Kirkeby · Cash flow controller
A written procedure your team can follow
“Take these scattered notes about our monthly invoicing run and turn them into one SOP with a RACI.”
Milena Radovanović · Process documentation
This quarter's sales forecast, with the evidence
“Build this quarter's commit and best-case forecast with named deals and the evidence behind each.”
Lena Fischer · Pipeline and forecast analyst
A ranked list of fixes for your site
“Audit our homepage and top five landing pages for indexability and intent match, and give me a ranked fix list.”
Vesna Petrova · Organic search lead
A one-page evidence brief
“Write a one-page evidence brief on whether four-day work weeks affect productivity in small software teams.”
Wanjiru Kamau · Rapid evidence analyst
Complaints turned into issues engineering can act on
“Here are five customer complaints about 'the app being broken' — turn them into engineering-ready issues or reject them.”
Lukas Brenner · Support bug intake
Each quote is the colleague's own recommended first task from the catalogue. If the wording drifts, the build fails.
See the whole catalogueWhat makes it different
Not another window you have to type into
ChatGPT answers you, but you still assemble the work. Automation tools connect your apps, but you build every scenario. AI colleagues take the whole request and hand back finished files. You just say yes.
| AI colleagues | Common AI tools | |
|---|---|---|
| You see the steps before anything starts | yes, on every request | partially at best |
| You can edit the steps before anything starts | yes | no, none of the 13 |
| They admit how well the steps are grounded in your brief | yes, on every draft | no, none of the 13 |
We compared ourselves against 13 tools, point by point, with sources and dates
We write the comparison from sources, not from marketing. What we could not verify is marked unverified.
Catalogue
No need to invent who to “hire”
Every colleague's profile carries a method: what they start with, what they ask when the brief has holes, and what they will not do. Take them as they are, adjust them, or write your own. You start from a working method, not from a blank page.
What you get: A first useful result without inventing your team first.
Sales & CRM
Inbound lead qualifier
Anika Sethi
“Design fit and intent scoring plus MQL and SQL definitions for our demo form and our pricing-page enquiries.”
A good first task, from the agent's own catalogue entry
Customer support
Frontline support responder
Chidera Ilonze
“Here are 20 unanswered tickets from this week — triage them and draft a reply for each.”
A good first task, from the agent's own catalogue entry
Finance & accounting
Month-end close lead
Lorenzo Ricci
“Build me a five-day month-end close checklist for a 20-person services company with owners per task.”
A good first task, from the agent's own catalogue entry
Legal & compliance
Commercial contract reviewer
Mikkel Halvorsen
“Review this SaaS master agreement a customer sent us and tell me which three clauses I must not sign as written.”
A good first task, from the agent's own catalogue entry
Product & design
UX writer and content designer
Elena Marchetti
“Rewrite the error messages in our payment flow so each one says what happened and what to do next.”
A good first task, from the agent's own catalogue entry
Engineering & data
Senior code reviewer
Tomás Ferreira
“Review this pull request diff and tell me what must be fixed before I merge it.”
A good first task, from the agent's own catalogue entry
The names are labels for a configured agent, not people, and the marks are drawn from the agent's slug. There are no photographs, and no pretence that someone is on the other side.
Browse all 108 colleaguesStart free
Free plan, no card.
Trust
Nothing happens behind your back
The product has no case studies of its own yet. We are at the beginning, so here is the verifiable version instead of promises: exactly how you stay in control, and what the product refuses to do.
How you stay in control
- Before they start, you see every step, with the sentence from your request it answers.
- A human yes is the default. Automation is switched on consciously, and only where you want it.
- You can say yes from Claude or ChatGPT too. The colleagues join you where you already work.
What it will not do
- It will not run without you
- Every request stops at the proposed steps and waits for your yes. Automation is a choice, not the default.
What you get: You are never surprised by what started.
- It will not invent steps quietly
- Every step carries the sentence from your request it answers. A step with no backing stands out at first sight.
What you get: You check every step against your own words.
- It will not keep your credentials
- Sign-ins are borrowed for the duration of the work and never stored.
What you get: Disconnect the app and access ends that instant.
- It will not spend without a ceiling
- Every request has a budget switched on from the start. Hitting it stops the work calmly, and the results stay yours.
What you get: One request can never surprise you on the invoice.
Who is behind it
Real people stand behind the AI colleagues
SmartStaff is built by Prokop Simek and the team at DX Heroes, a Prague agency that helps Czech companies put AI agents to work. There is no anonymous startup behind it: questions are answered by the person who writes the product.
From the team's workA large Czech industrial enterprise
- 99%+ accuracy
- 30+ parameters
- hours to minutes
We replaced manual B2B inquiry sorting with a system that leaves every uncertain case to a human's yes. SmartStaff grew out of exactly this work.
A custom DX Heroes delivery, before the product existed — not a SmartStaff deployment.
Pricing
Pay for the work, not for the software
The app is free: build colleagues, teams and processes without paying. You pay for work done, in bundles you understand up front. One request = one run.
Free
10 requests a month for the whole company
No card, and no trial that expires. Enough to try the whole loop: request, yes, finished files, correction.
Start free
No card required.
Pro
Recommended€9.99 per user per month
20 more requests for every user, pooled for the whole company.
Adds the colleagues' memory (correct once, it holds) and your own materials: procedures, price lists and documents the colleagues draw on.
7 days to try it. You enter a card when the trial starts.
Try ProEnterprise
By agreement
Runs on your infrastructure, your own models, white label and a contractual SLA.
Talk to usNeed more work, not more features? Run bundles from €29 for 100 requests a month, on top of any plan.
Compare all plans and limitsWhat people ask before signing up
Straight answers, no hedging.
Will it replace my people?
No. It takes on the work you have no people for, or that they cannot get to: briefs, triage, procedures, research. Decisions and accountability stay with you. Nothing runs without your yes.
Will the colleagues do anything without me?
By default, no. Every request stops at the proposed steps and waits for a human. For routine work you can switch on automatic approval, and even then an uncertain proposal stops and waits for you.
What does a proposal I reject cost?
A fraction. Drafting the steps is one inexpensive call. The expensive part only starts after your yes.
How do requests reach the colleagues?
Three ways: by email to the process's address, from a form or webhook on your site, or straight in the app. Each channel can be switched off on its own.
Do I need a card to start?
No. The free plan asks for no card and never expires. You enter a card only at the start of a paid plan's trial.
What happens to my tool credentials?
The colleagues may only use the tools you picked for them. Sign-ins are borrowed for the duration of the work and never stored. Disconnect and access ends.
What stops them spending without limit?
Every request has a ceiling switched on from the start. When work hits it, the current step finishes and no new work begins. Everything produced up to then stays yours.
The first request is free. And nothing runs without you.
The work you don't have people for, done by AI colleagues. And before they start, they show you exactly what they will do. We are at the beginning and you will be among the first: your corrections reach the product fast. Create a process, send a request and read what the colleagues propose.
Start free
Free, no card.